> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ontime.hosai.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Leave

> Your balances, applying for time off, and following a request through approval.

The **Leave** tab is your balances and your requests.

## Leave home

<AccordionGroup>
  <Accordion title="Balances" icon="wallet">
    A tile per leave type, showing what you have left against your entitlement for the financial year. Types with no balance to spend — Loss of Pay — are shown for completeness.
  </Accordion>

  <Accordion title="Upcoming" icon="calendar-check">
    Approved leave still to come.
  </Accordion>

  <Accordion title="Recent" icon="history">
    Your recent requests with their current stage — pending with your manager, pending with HR, approved, or rejected.
  </Accordion>
</AccordionGroup>

## Applying

<Steps>
  <Step title="Tap Apply">
    From leave home.
  </Step>

  <Step title="Choose type, dates and duration">
    Full day, first half or second half. Half-day options only appear for types that allow them.
  </Step>

  <Step title="Read the quote">
    Before you submit, OnTime tells you:

    * **Working days** the request actually consumes — weekly offs and holidays in the range are excluded and cost you nothing.
    * **Balance after** the request.
    * A warning if the request **exceeds your balance**.
    * A warning if it **overlaps leave you already have**.
    * Whether the type needs an **HR approval** after your manager's.
  </Step>

  <Step title="Add a reason and a backup">
    The reason goes to your approver. The backup contact is who covers your work — OnTime suggests colleagues who are not themselves off on those dates.
  </Step>

  <Step title="Submit">
    It goes to your direct manager.
  </Step>
</Steps>

<Tip>
  An insufficient balance does not stop you submitting. Your approver decides — the usual outcome is that the excess becomes Loss of Pay. Talk to them before submitting rather than after.
</Tip>

## Tracking a request

Open any request to see its current stage, the approval chain that applies to it, and any note your approver left.

```mermaid theme={null}
stateDiagram-v2
  direction LR
  [*] --> PendingManager: submitted
  PendingManager --> Approved: approved<br/>(no HR step)
  PendingManager --> PendingHR: approved<br/>(HR step required)
  PendingHR --> Approved
  PendingManager --> Rejected
  PendingHR --> Rejected
```

You are notified when a decision lands.

## After approval

The covered dates appear on your history calendar as `Leave` — or `Half` for a half-day — and your balance is debited. Both happen at the moment of the final approval.

<Note>
  There is no cancel-a-request action. If your plans change after approval, speak to your manager — reversing approved leave is an administrator action.
</Note>

## Comp-off

If your organization credits compensatory leave, it appears as an ordinary balance tile. It is credited when overtime you worked on a holiday or your weekly off is approved — not on a schedule. See [Overtime](/help/attendance/overtime).