Skip to main content
Working past your shift does not automatically become paid overtime. The hours are logged by the day engine, and then somebody has to claim and approve them.

​
How overtime accrues

The shift template decides when overtime starts. Two numbers matter:
  • Eligible after — how long you have to work before any of it counts as overtime.
  • Daily cap — the most overtime one day can produce.
The day engine computes what a day could earn as roughly worked hours minus the eligibility threshold, bounded by the cap. That is the day’s logged overtime, and it is the ceiling on what you can request.

​
Requesting it

1

Find a day with logged overtime

Open History in the employee app and go to the day. If overtime was logged, a Request overtime action appears.
2

Confirm the minutes

The request defaults to the overtime the day actually logged. You can request less, but not more — a claim above what the day earned is refused.
3

Give a reason

What the extra hours were for.
4

Submit

It goes to your direct manager.

​
Approving it

Overtime requests land in the manager app’s Approvals tab, filtered by the Overtime pill. Approve or reject with an optional note.
Overtime approval is a manager permission, not an HR one. The HR preset does not carry overtime:approve — it approves leave and regularizations. Managers and Admins approve overtime.
Approval is a single step — there is no HR stage. You cannot approve your own overtime.

​
What approval does

The approved minutes become an input to the day, not a value stamped onto it. The day is re-derived with the approval in hand, which means:
  • The manager’s number survives the employee’s next punch on that day.
  • Re-deriving the day later — a correction, the nightly close — produces the same answer, because the approved request is read again each time.
Approving overtime on a day inside a frozen payroll month is refused, and the whole decision rolls back. The day stays as it was and the request stays pending.

​
Overtime on a holiday or rest day: comp-off

Overtime worked on a holiday or on the employee’s weekly off additionally credits comp-off — compensatory leave days added to their balance.
Weekday overtime never earns comp-off. It is paid overtime, at whatever multiplier the shift template specifies. Comp-off exists for the case where someone gave up a rest day.
The credit lands on the employee’s comp-off leave balance and they are notified. Near the annual cap the credit is clamped rather than refused — a partial day may be credited instead of a full one, and a credit that would come to zero is skipped.
The comp-off notification is informational. There is no separate comp-off screen to open — check the balance on the Leave tab.

​
Rates

The shift template carries the multipliers: one for weekday overtime, another for overtime on a holiday or rest day. Those rates feed payroll’s overtime line when the cycle calculates. Setting them is part of configuring the shift template.